Occupational Health Management System

There are several International Standards and Best Practices that cover Occupational Health Management System. As a minimum, following standards shall be applied. Additional standards that cover a specific OH aspect shall be discussed during the project execution:

  • OHSAS 18000 and 18001 – Occupational Health Management System
  • OHSAS 18002 – Implementation Guidelines on OHSMS
  • OSHA 3143 – Informational Bulletin on Industrial Hygiene for US Occupational Safety and Health Act
  • Blood borne Pathogens – OSHA 1910.1030
  • Hazard Communication – OSHA 1910.1200
  • Respiratory Protection & Fit Testing – OSHA 1910.134
  • Occupational Noise Exposure – OSHA 1910.95
  • Personal Protective Equipment – OSHA 1910.132
  • Sanitation – OSHA 1910.141
  • Water Supply – OSHA 1910.141(b)
  • Food Handling – OSHA 1910,141(h)
  • Temporary Labour camps – OSHA 1910.142
  • Medical Services and First Aid – OSHA 1910.151
  • Asbestos – OSHA 1910.1001
  • Carcinogens – OSHA 1910.1003
  • Ionizing Radiation – OSHA 1910.1096
  • Methods for sampling and analysis of contaminants in workplace air & also biological monitoring – CDC NIOSH Manual of Analytical Methods

The development of Occupational Health Management System will require the following documentation:

  • Existing COMPANY HSE Management System covering corporate and site objectives and procedures
  • Current Health Risk Assessments for COMPANY operations
  • Asbestos related Risk Assessment, Phase out philosophies
  • Health Surveillance Reports
  • Near miss / Incident summaries / Medic Logs
  • Accident Reporting Management System
  • Welfare audit / inspection reports
  • Method statements for health risk assessments, medical examination
  • Control of Substances Hazardous to Health (COSHH) Reports
  • Project Basis of Engineering Design
  • Plant Operating Manual
  • HAZID Studies
  • Quantitative Risk Assessment (fire, explosion and toxic gas risks)
  • Fire & Gas Mapping Study
  • Existing Human Factor & Ergonomic Review
  • List of chemicals used at the operational assets
  • Noise Mapping Study
  • Exposure Monitoring Plan

Site visit, Interviews and Gap Analysis

Site visits and interviews shall be planned at all COMPANY operational sites to assess the current system that manages Occupational Health. The objective of the site visit will be to prepare a gap analysis on the existing methods followed versus Industry Best Practices and International Standards.

The objectives of a site visit will include the following:

  • To work “through” the completed questionnaire
  • To conduct a site visit and interviews with key COMPANY sites’ personnel
  • To gain access to, and review available Health data, and
  • To create a hazard inventory by conducting an Occupational Health Risk Assessment (OHRA) workshop to identify hazards and effects which may arise from plant operational activities and from the raw materials, products and chemicals which are encountered or used.
  • Identify studies and improvement & risk reduction measures to prevent & mitigate chronic and acute health effects.

At the end of the site visit, the gap analysis report will be issued to COMPANY for their review and comments.

Development & Implementation of Occupational Health Management System

The development and implementation of the OHMS will take place over a number of stages:

  • Project Kick-off and Planning
  • Site visit and OHMS workshops
  • Development of the Corporate Health Management System
  • Development of Occupational Health Hazards Register
  • Development of Training Plans
  • Development of Health Surveillance Protocol
  • Development of Exposure Monitoring Plan

PetroRisk will endeavour to embed existing management procedures within the OHMS.  In our experience, the best OHMSs are those that are fully integrated into core operations of an organisation. PetroRisk will review existing Health Management Systems and Policies and identify any gaps in the system to ensure compliance with National and International Guidelines.

The key documents which will be developed by PetroRisk will include:

  • An OHMS Manual; and
  • Occupational Health Policy and Occupational Health Strategy

These will be supplemented by a series of general and site-specific procedures

  • Management Procedures for Legal and other OH Requirements: This would describe the mechanism for establishment of a site OH regulation register and the process of its review.
  • OH Objectives, Targets and Management Programme that will identify organizational initiatives to improve senior management commitment to health, emphasise on leadership engagement, integrating human factors during the design phase of projects, establish KPIs and monitoring requirements, recommend monitoring requirements for on-going assessments.
  • Identify needs for OH Training and Awareness.
  • Reviewing the existing Accident, Incidents Reporting and Investigation Management System and recommend measures for improvement
  • Internal Audits

Development of Occupational Health Aspects Register

Upon completion of site visits and finalization of gap analysis, there will be adequate information required to undertake the development of Occupational Health Aspects Register.

The OH Aspects Register is a comprehensive worksheet that presents the following:

  • Identify all possible operations in COMPANY facilities that expose personnel to a certain level of occupational health risk.
  • Identify the sources of the occupational health risk including the pathway that connects the source with the receptor
  • Based on the activity performed (by review of available activity method statements) determine the frequency and duration of exposure, the number of personnel likely to be exposed and eventually the risk of exposure
  • Rank all the occupational health aspects based on the level of risk

This exercise will help in identifying the number and type of procedural controls that are required against each hazard as part of the Management System.

At the end of this exercise, a list of procedural controls shall be prepared that shall be eventually developed by PetroRisk as part of the OH Management System.

This exercise will provide better results if undertaken in a workshop facilitated by PetroRisk and contributed by key members of COMPANY.

Preparation of Occupational Health Policy Statement

The Occupational Health Policy Statement shall be in line with the local Labour Laws, COMPANY requirements, COMPANY commitment to Health of employees, contractors, third party including members of public and OHSAS 18001.

The policy statement shall list the key expectations on OH that will be signed by COMPANY Senior Management

Preparation of Occupational Health Strategy

The OH strategy is based on the identified OH aspects. Those risks that lie in the high risk region require a detailed management strategy as compared to others. The strategy will be based on the principles of ALARP as set by COMPANY within its Codes of Practice. The OH Strategy will enlist the overall method of managing Occupational Health and will cover the following issues:

  • Implementation and operationalization of the Occupational Health Policy
  • Development of the Occupational Health Organization Chart including roles and responsibilities and lines of communication
  • The implementation guidelines on the Occupational Health Management Procedures
  • Guidelines on Qualitative & Quantitative Occupational Health Risk Assessment and Review
  • Occupational Health Surveillance, evaluation and audit guidelines
  • Occupational Exposure Monitoring Plan
  • Implementation of Occupational Health Action Plan

Development of Occupational Health Organization Structure

Based on the Occupational Health Strategy, a clear definition of the Occupational Health Critical Activities will be produced. Based on the list of OH Critical Activities, the critical positions shall be nominated. These critical positions are responsible for the management of the OH critical activities.

The organization chart will be based on these critical positions such that all activities and tasks associated with OH are adequately mapped with competency, skills and qualifications.

The organization chart will define the roles and responsibilities, lines of communication and accountability.

Development of Occupational Health Control Procedures

The major components of the Occupational Health Management System are the procedures that address each occupational health aspect from identification, planning, reviewing and verification, performing and execution.

The OH control procedures will include the following (as a minimum – depends on the OH aspects identified):

  • Occupational Health Risk Assessment Guidelines
  • Occupational Health Injuries and Illnesses Reporting Management System
  • Noise Control & Hearing Conservation Programs
  • Heat Stress Management Program
  • Respirator Protection Program, including Fit Testing
  • Industrial Hygiene Monitoring Management Program
  • Biological Monitoring Program
  • Non-Smoking Policy and Management Program
  • Hazardous Chemicals Management Program
  • Ergonomics and Manual Handling OH Management Program
  • Occupational Health Campaigns Management Program
  • Environment Health Management System, including:
  • Food Hygiene, sampling & action tracking management Program
  • Camp Sanitation Guidelines
  • Pest Control Guidelines
  • Accommodation Standards
  • Marine Offshore Environmental Health Standards

Development of Training Plans

Each control procedure will have to be executed by competent personnel and hence training and competency assessment is an important function of the management system.

A training matrix will be produced that maps the OH related activities, required training, qualification and competency requirements.

The training matrix will provide adequate emphasis on entry point training for new recruits.

Development of Forms and Permitting Process

Based on the Occupational Health risks associated with each activity and its corresponding control procedure, OH Forms will be developed that will include as a minimum the following items (as an example):

  • Type of activity
  • Risk Assessment
  • Schedule
  • Personnel
  • Additional controls and PPE if required
  • Other permits if required
  • Scope and boundary of the activity
  • Manual of permitted / prohibited operations
  • Any simultaneous activities
  • Signatories

Each control procedure will be associated with one or many forms that ensure the adequate implementation of the procedure

Development of Occupational Health Reporting

Based on the COMPANY requirements, a procedure will be developed that will clearly indicate the method of reporting incidents to COMPANY in case of minor, serious or major Occupational Health Incident / Near Miss.

Development of Auditing Procedure

An auditing procedure will be developed that addresses the following:

  • Appointing auditors, competency and scope
  • Audit plans including frequency and duration
  • Audit Checklist as a guidance to the audit team

The audit will essentially be performed against the proposed OH Management System.

Training on the Management System

After finalization and approval of the Management System, PetroRisk will provide training to key COMPANY personnel on the aspects of the Management System, its implementation and operations.

Occupational Health Management System

There are several International Standards and Best Practices that cover Occupational Health Management System. As a minimum, following standards shall be applied. Additional standards that cover a specific OH aspect shall be discussed during the project execution:

  • OHSAS 18000 and 18001 – Occupational Health Management System
  • OHSAS 18002 – Implementation Guidelines on OHSMS
  • OSHA 3143 – Informational Bulletin on Industrial Hygiene for US Occupational Safety and Health Act
  • Blood borne Pathogens – OSHA 1910.1030
  • Hazard Communication – OSHA 1910.1200
  • Respiratory Protection & Fit Testing – OSHA 1910.134
  • Occupational Noise Exposure – OSHA 1910.95
  • Personal Protective Equipment – OSHA 1910.132
  • Sanitation – OSHA 1910.141
  • Water Supply – OSHA 1910.141(b)
  • Food Handling – OSHA 1910,141(h)
  • Temporary Labour camps – OSHA 1910.142
  • Medical Services and First Aid – OSHA 1910.151
  • Asbestos – OSHA 1910.1001
  • Carcinogens – OSHA 1910.1003
  • Ionizing Radiation – OSHA 1910.1096
  • Methods for sampling and analysis of contaminants in workplace air & also biological monitoring – CDC NIOSH Manual of Analytical Methods

The development of Occupational Health Management System will require the following documentation:

  • Existing COMPANY HSE Management System covering corporate and site objectives and procedures
  • Current Health Risk Assessments for COMPANY operations
  • Asbestos related Risk Assessment, Phase out philosophies
  • Health Surveillance Reports
  • Near miss / Incident summaries / Medic Logs
  • Accident Reporting Management System
  • Welfare audit / inspection reports
  • Method statements for health risk assessments, medical examination
  • Control of Substances Hazardous to Health (COSHH) Reports
  • Project Basis of Engineering Design
  • Plant Operating Manual
  • HAZID Studies
  • Quantitative Risk Assessment (fire, explosion and toxic gas risks)
  • Fire & Gas Mapping Study
  • Existing Human Factor & Ergonomic Review
  • List of chemicals used at the operational assets
  • Noise Mapping Study
  • Exposure Monitoring Plan

Site visit, Interviews and Gap Analysis

Site visits and interviews shall be planned at all COMPANY operational sites to assess the current system that manages Occupational Health. The objective of the site visit will be to prepare a gap analysis on the existing methods followed versus Industry Best Practices and International Standards.

The objectives of a site visit will include the following:

  • To work “through” the completed questionnaire
  • To conduct a site visit and interviews with key COMPANY sites’ personnel
  • To gain access to, and review available Health data, and
  • To create a hazard inventory by conducting an Occupational Health Risk Assessment (OHRA) workshop to identify hazards and effects which may arise from plant operational activities and from the raw materials, products and chemicals which are encountered or used.
  • Identify studies and improvement & risk reduction measures to prevent & mitigate chronic and acute health effects.

At the end of the site visit, the gap analysis report will be issued to COMPANY for their review and comments.

Development & Implementation of Occupational Health Management System

The development and implementation of the OHMS will take place over a number of stages:

  • Project Kick-off and Planning
  • Site visit and OHMS workshops
  • Development of the Corporate Health Management System
  • Development of Occupational Health Hazards Register
  • Development of Training Plans
  • Development of Health Surveillance Protocol
  • Development of Exposure Monitoring Plan

PetroRisk will endeavour to embed existing management procedures within the OHMS.  In our experience, the best OHMSs are those that are fully integrated into core operations of an organisation. PetroRisk will review existing Health Management Systems and Policies and identify any gaps in the system to ensure compliance with National and International Guidelines.

The key documents which will be developed by PetroRisk will include:

  • An OHMS Manual; and
  • Occupational Health Policy and Occupational Health Strategy

These will be supplemented by a series of general and site-specific procedures

  • Management Procedures for Legal and other OH Requirements: This would describe the mechanism for establishment of a site OH regulation register and the process of its review.
  • OH Objectives, Targets and Management Programme that will identify organizational initiatives to improve senior management commitment to health, emphasise on leadership engagement, integrating human factors during the design phase of projects, establish KPIs and monitoring requirements, recommend monitoring requirements for on-going assessments.
  • Identify needs for OH Training and Awareness.
  • Reviewing the existing Accident, Incidents Reporting and Investigation Management System and recommend measures for improvement
  • Internal Audits

Development of Occupational Health Aspects Register

Upon completion of site visits and finalization of gap analysis, there will be adequate information required to undertake the development of Occupational Health Aspects Register.

The OH Aspects Register is a comprehensive worksheet that presents the following:

  • Identify all possible operations in COMPANY facilities that expose personnel to a certain level of occupational health risk.
  • Identify the sources of the occupational health risk including the pathway that connects the source with the receptor
  • Based on the activity performed (by review of available activity method statements) determine the frequency and duration of exposure, the number of personnel likely to be exposed and eventually the risk of exposure
  • Rank all the occupational health aspects based on the level of risk

This exercise will help in identifying the number and type of procedural controls that are required against each hazard as part of the Management System.

At the end of this exercise, a list of procedural controls shall be prepared that shall be eventually developed by PetroRisk as part of the OH Management System.

This exercise will provide better results if undertaken in a workshop facilitated by PetroRisk and contributed by key members of COMPANY.

Preparation of Occupational Health Policy Statement

The Occupational Health Policy Statement shall be in line with the local Labour Laws, COMPANY requirements, COMPANY commitment to Health of employees, contractors, third party including members of public and OHSAS 18001.

The policy statement shall list the key expectations on OH that will be signed by COMPANY Senior Management

Preparation of Occupational Health Strategy

The OH strategy is based on the identified OH aspects. Those risks that lie in the high risk region require a detailed management strategy as compared to others. The strategy will be based on the principles of ALARP as set by COMPANY within its Codes of Practice. The OH Strategy will enlist the overall method of managing Occupational Health and will cover the following issues:

  • Implementation and operationalization of the Occupational Health Policy
  • Development of the Occupational Health Organization Chart including roles and responsibilities and lines of communication
  • The implementation guidelines on the Occupational Health Management Procedures
  • Guidelines on Qualitative & Quantitative Occupational Health Risk Assessment and Review
  • Occupational Health Surveillance, evaluation and audit guidelines
  • Occupational Exposure Monitoring Plan
  • Implementation of Occupational Health Action Plan

Development of Occupational Health Organization Structure

Based on the Occupational Health Strategy, a clear definition of the Occupational Health Critical Activities will be produced. Based on the list of OH Critical Activities, the critical positions shall be nominated. These critical positions are responsible for the management of the OH critical activities.

The organization chart will be based on these critical positions such that all activities and tasks associated with OH are adequately mapped with competency, skills and qualifications.

The organization chart will define the roles and responsibilities, lines of communication and accountability.

Development of Occupational Health Control Procedures

The major components of the Occupational Health Management System are the procedures that address each occupational health aspect from identification, planning, reviewing and verification, performing and execution.

The OH control procedures will include the following (as a minimum – depends on the OH aspects identified):

  • Occupational Health Risk Assessment Guidelines
  • Occupational Health Injuries and Illnesses Reporting Management System
  • Noise Control & Hearing Conservation Programs
  • Heat Stress Management Program
  • Respirator Protection Program, including Fit Testing
  • Industrial Hygiene Monitoring Management Program
  • Biological Monitoring Program
  • Non-Smoking Policy and Management Program
  • Hazardous Chemicals Management Program
  • Ergonomics and Manual Handling OH Management Program
  • Occupational Health Campaigns Management Program
  • Environment Health Management System, including:
  • Food Hygiene, sampling & action tracking management Program
  • Camp Sanitation Guidelines
  • Pest Control Guidelines
  • Accommodation Standards
  • Marine Offshore Environmental Health Standards

Development of Training Plans

Each control procedure will have to be executed by competent personnel and hence training and competency assessment is an important function of the management system.

A training matrix will be produced that maps the OH related activities, required training, qualification and competency requirements.

The training matrix will provide adequate emphasis on entry point training for new recruits.

Development of Forms and Permitting Process

Based on the Occupational Health risks associated with each activity and its corresponding control procedure, OH Forms will be developed that will include as a minimum the following items (as an example):

  • Type of activity
  • Risk Assessment
  • Schedule
  • Personnel
  • Additional controls and PPE if required
  • Other permits if required
  • Scope and boundary of the activity
  • Manual of permitted / prohibited operations
  • Any simultaneous activities
  • Signatories

Each control procedure will be associated with one or many forms that ensure the adequate implementation of the procedure

Development of Occupational Health Reporting

Based on the COMPANY requirements, a procedure will be developed that will clearly indicate the method of reporting incidents to COMPANY in case of minor, serious or major Occupational Health Incident / Near Miss.

Development of Auditing Procedure

An auditing procedure will be developed that addresses the following:

  • Appointing auditors, competency and scope
  • Audit plans including frequency and duration
  • Audit Checklist as a guidance to the audit team

The audit will essentially be performed against the proposed OH Management System.

Training on the Management System

After finalization and approval of the Management System, PetroRisk will provide training to key COMPANY personnel on the aspects of the Management System, its implementation and operations.